Privacy Policy

Last updated: February 1st, 2026

1. Who We Are

Akiba Traditional Therapies is a small association committed to respecting and protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect your information when you visit our website, contact us through our forms, or participate in our retreats, therapies, and related activities.

2. Information We Collect

In addition to the information collected through our contact form, we collect personal data through questionnaires provided to participants as part of our retreats, therapies, and related activities.

This information may include:

Full name and contact details
Responses related to our services or activities
Sensitive personal information, such as data related to physical health, mental health, or wellbeing
Other personal information relevant to participation in our retreats or therapies

Completion of the questionnaires is required for participation, as this information is necessary for us to assess mental and physical suitability and to ensure a safe environment for all participants. While providing this information is voluntary, failure to complete the questionnaires or to provide complete and accurate information may result in being unable to participate in our retreats or therapies.

3. Legal Basis for Processing (GDPR & UK GDPR)

Under the GDPR and UK GDPR, we process your personal data based on:

Explicit consent: when you complete questionnaires that include sensitive personal information
Consent: when you submit contact forms
Legitimate interest: where applicable, to manage participation, ensure safety, and improve our association’s activities

You may withdraw your consent at any time. Please note that withdrawal of consent may affect your ability to participate in our retreats, therapies, or activities.

4. How We Use Your Information

We use personal data collected through contact forms and questionnaires to:

Respond to inquiries and communicate with you
Manage participation in our retreats, therapies, and related activities
Assess suitability and ensure the safety of participants
Better understand needs, experiences, and outcomes related to our services
Improve the quality and effectiveness of our association’s work

Sensitive personal data is used only for the specific purposes for which it was collected and is handled with additional care and confidentiality.

5. Special Category Personal Data

Our questionnaires include questions about physical health, mental health, and other sensitive matters. This type of information is considered special category personal data under data protection laws.

We process this data only when:

You have given explicit consent
The data is necessary for clearly defined and legitimate purposes related to participation in our retreats, therapies, and activities

This information is stored securely, and access is restricted to authorized persons only. Sensitive personal data is never sold, used for marketing, or shared for commercial purposes.
Participants may request the deletion of their sensitive personal data at any time.

6. How We Store and Protect Your Data

All personal data is handled and stored locally using appropriate technical and organizational measures to protect it against unauthorized access, loss, misuse, or disclosure. Access to personal data is limited to authorized persons who require it for legitimate purposes related to our activities.

7. Data Retention

We retain personal data, including questionnaire responses and sensitive personal information, for as long as it remains relevant to:

Participation in our retreats, therapies, or activities
Potential future participation requested by the individual
Safety, continuity, and administrative purposes

We do not delete personal data unless a participant explicitly requests its deletion. Any such requests will be handled in accordance with applicable data protection laws.

8. Sharing of Personal Data

We do not sell, rent, or trade your personal information.

We may share your data only:

If required by law or legal authorities
To protect our legal rights or comply with legal obligations

9. Your Rights (Global, EU, UK & California)

We aim to respect the privacy rights of all individuals, regardless of their country of residence, and we will make reasonable efforts to honor privacy-related requests from any user.

GDPR & UK GDPR Rights

If you are located in the EU or UK, you have the right to:

Access your personal data
Request correction of inaccurate data
Request deletion of your data
Restrict or object to processing
Request data portability
Withdraw consent at any time
Lodge a complaint with your local data protection or supervisory authority

CCPA / CPRA Rights (California Residents)

If you are a California resident, you have the right to:

Know what personal information we collect and how it is used
Request access to your personal information
Request deletion of your personal information
Not be discriminated against for exercising your privacy rights

We do not sell or share personal information for commercial purposes.

10. How to Exercise Your Rights

To exercise any of your privacy rights, please contact us using the details below. We will respond within the timeframes required by applicable law.

11. Third-Party Links

Our website may include links to third-party websites. We are not responsible for the privacy practices or content of those external sites.

12. Children and Participation

Our retreats, therapies, and activities are intended for adults only. We do not knowingly collect personal data from individuals under the age of 18.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Last updated” date.

14. Contact Information

If you have any questions about this Privacy Policy or how your personal data is handled, please contact us:
Email: khrystianlehmann@gmail.com